Branch Coordinator

Role Responsibilities

The Branch Coordinator provides comprehensive coordination and support for budget management, purchasing, service requests, information management, and action request workflows across the branch. The role also includes direct executive support to the Executive Director, including calendar management, issue prioritization, and leadership team collaboration. This position is ideal for a detail-oriented professional, proactive problem-solver, skilled communicator, and strong relationship builder. 

Your responsibilities will include but not limited to: 

• Prepare, consolidate, and administer branch budget plans in collaboration with Directors and the Executive Director.
• Monitor, reconcile, and analyze budget expenditures and cash flows; identify variances and provide financial reports and forecasts.
• Serve as the branch’s contract coordinator, ensuring timely invoice processing and resolving contract-related issues.
• Oversee supply ordering and expenditures to support office and equipment needs
• Compile, summarize, and prepare background materials to support branch operations and responses to Assistant Deputy Minister’s Office (ADMO) inquiries.
• Coordinate action requests (ARs) across branch units, ensuring responses meet departmental standards and timelines.
• Apply and improve information management practices for filing and electronic records.
• Act as Workplace Administrator for the branch in 1GX, managing position management, job requisitions, and scheduling adjustments.
• Serve as the main contact for Bernie requests related to staff equipment, cell phones, and file/folder access.
• Coordinate facilities and parking requirements for the branch.
• Provide scheduling and calendar management support, including resolving scheduling conflicts and booking meetings.
• Prioritize issues for the Executive Director’s attention.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

The successful candidate will demonstrate the following GoA competencies:

• Creative Problem Solving: Iidentify operational and administrative issues and develop effective solutions.
  
  
• Systems Thinking: Understand how branch operations align with divisional and ministry goals.
  
  
• Drive for Results: Deliver timely, high-quality support services to meet the needs of internal and external stakeholders.
  
  
• Agility: Adapt to evolving priorities and lead change initiatives with confidence.
  
  
• Develop Networks: Build and maintain strong working relationships with staff, leadership, and external partners.

Qualifications

High school diploma and three years of related experience.

Equivalency: Directly related education or experience considered on the basis of 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education

The following will be considered as asset:

• Experience in executive support, including calendar issues management.
  
  
• Familiarity with information and document management tools and information flow (e.g Sharepoint, ARTS).
  
  
• Experience with enterprise human capital management and/or finanacial systems (e.g. 1GX) and information management tools.
  
  
• Experience in financial administration, contract management, and administrative coordination.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is a permanent position located in Edmonton 

Location: John E. Brownlee Building 10365-97 Street Edmonton, AB

Applications must include a well-written cover letter and resume that indicates how your experience aligns with the scope of this position in order to be considered for this competition.

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.